Scheduling & Building Use

This page addresses policy and requirements for the use of parish facilities.  It explains the planning, scheduling, and procedures we follow.  It applies to staff, various ministries, user groups, and private groups (ie Boy Scouts & Knights of Columbus) who wish to use our facilities.

In anticipatory recognition of our lifelong responsibility of ministerial support to the church, our parish youth will normally be responsible for set up, breakdown, and cleanup associated with their functions, be they social or educational in nature.

Because of the concrete circumstances of our life as a community, we must schedule use of all spaces in our facility.  This avoids occupancy conflicts for the particular space, allows oversight for compatible building use, and enables the programming of requisite utilities.  Our facility is generally scheduled well in advance for primary use functions directly related to our Parish Religious Mission or Catholic Diocese.  Beyond these uses, as the parish calendar permits, our facility is available to Registered Parishioners for their personal functions.  Here are the guidelines we use:
 

Scheduling Use of Parish Facilties

Our calendar and facility use are scheduled around the liturgical year.  In a typical year, we use four periods as follows: 

In priority order, we assign use based on the following:

Planning Cycles

Calendar inputs and space use requests are gathered during 4 –6 weeks ahead of the planning periods noted above.

Weddings should be scheduled with the pastor as early as possible.

After inputs are received, the facility director will work with the parish secretary and the individuals involved to resolve conflicts.

All events will then be posted to the parish calendar in the receptionist’s office.  Dates are not considered confirmed until three weeks prior to the start of the planning periods described above.  Once posted, parishioners are welcome to review the calendar for other use requests, but ONLY THE PARISH SECRETARY OR FACILITY DIRECTOR ARE PERMITTED TO MAKE ENTRIES OR DELETIONS ON THE CALENDAR. All such requests are reviewed at the parish staff meetings to avoid potential conflicts.
 

Requirements for Use of Parish Facilities

Synopsis of Church Policy: The Church reserves the right to shuffle confirmed, scheduled space commitments to accommodate unplanned religious events (i.e., funerals, funeral hospitality) as required.  We only rent to parishioners for personal use or events, we do not rent to outside groups, nor to parishioners who are renting for an outside group.

Rental Donations:

     Parishioners

          Family Room   $300
          Kitchen             $150
          Classroom        $50 up to 4 hours- $25/ each additional hour


A refundable, cleaning and damage deposit is required as follows:

         Family Room      $200
         Kitchen              $200
         Classroom         $100

Contact the Facility Director for requirements applicable to the use of the Worship Space.  Facility use is based on the “as is” condition, and the Church is not responsible for consequences resulting from the use of its facilities.  The Diocese requires all non-church sponsored users to have separate insurance naming the Church and diocese as additional insured.  Event and alcohol permits are necessary as required by local jurisdictions.  Users agree to hold the Church harmless for any damages or injury resulting from or during the use of Church facilities.

We do not employ a scheduled janitorial service for room cleaning.  User groups are generally responsible for setup, and cleanup after their use.  This includes sweeping, mopping or vacuuming, washing dishes, trash removal from the building, and equipment storage.  All equipment and furniture are to be returned to its original location.  Users are asked to indicate the name of the Registered Parishioner who will be responsible for compliance with Church and Diocesan policy and to sign appropriate facility use and liability release forms. Tobacco products may not be used anywhere inside our parish facility. Weapons of any type are not permitted on Church property.  Additional details are available from the Facility Director.